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Tasks

Tasks are the breakdown layer inside a project: each task carries a status, a priority, an assignee, an estimate, and a due date — so a project isn't just a bucket of hours, it's a board of work you can prioritise, assign, and track.

Open a project from Projects, then go to Projects → project → Tasks to see its task board.

What you'll learn​

  • Add tasks to a project
  • Task statuses and priorities
  • Assigning, estimating, and ordering tasks
  • Logging time against a task

Add a task​

  1. Open the project and go to its Tasks view.
  2. Create a task with a title.
  3. Set priority, assignee, estimated hours, and due date as needed.
  4. The task joins the board in order under its project.

Tasks always belong to a project — create the project first, then break it down.

Task statuses​

StatusMeaning
TODONot started
IN_PROGRESSBeing worked on
IN_REVIEWDone pending review
DONEComplete
CANCELLEDWon't be done; kept for the record

Update a task's status directly from the board as work moves. Completed tasks feed the project's task-progress numbers on the project detail page.

Priorities​

PriorityUse for
LOWNice-to-have; do when the board is clear
MEDIUMNormal work — the default
HIGHShould be picked up next
URGENTDrop-everything items

Priority is a sorting signal for you and your team; combine it with reordering (drag tasks into the order you want) to keep the board honest about what's next. The order you set is saved.

Assignees and estimates​

  • Assignee — who owns the task. On a team project, assignment makes the board a lightweight plan of who's doing what.
  • Estimated hours — your effort guess for the task. As time is logged, the task's tracked hours accumulate alongside the estimate, so over- and under-estimation is visible per task, not just per project.
  • Due date — when the task should land.

Logging time against a task​

When you track time — via the timer or a manual time entry — pick the project and the task:

  1. The entry attributes to the task; the task's tracked hours update.
  2. The hours roll up into the project's tracked hours and budget burn.
  3. Task-level tracked-vs-estimated tells you which parts of the project are eating the budget.

Pomodoro sessions can also reference a task, so a focus block counts toward the specific piece of work it protected.

Tips​

  • Keep tasks small enough that IN_PROGRESS means something — a task that stays in progress for weeks is really several tasks.
  • Estimate every task, even roughly. Task-level tracked-vs-estimated is where scope creep first becomes visible.
  • Use CANCELLED rather than deleting — it preserves the decision trail without polluting DONE.
  • Reorder the board at the start of each week; the top of the list should always be what you'd start next.

Next steps​